When setting up Microsoft Outlook, there are some settings that you need to set to have your emails start coming in. The following is a guide on how to calibrate the outlook settings to send and receive emails to your desktop.

Step 1:

Head over to the menu  bar, click “tools” and then click on “email accounts”.

Outlook Settings 1

Step 2:

The email accounts wizard window will show up, and you can select the Add a new e-mail account outlook settings, and then click “next”.

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Step 3:

Outlook will ask you what type of server you will like. To make sure you are selecting the correct outlook settings, I recommend choosing either POP3 or IMAP. Each type of service works differently, and you should check with your provider to see what type of server they offer. Google, for example, offers both POP3 or IMAP, it is a setting in the gmail outlook settings.

I recommend choosing POP3 for the purpose of simplifying the outlook settings later on.

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Step 4:

Now that you have specified the server in the Outlook Settings, we must specify your email login info, and some personal info to help Outlook sort your email logically. This information can always be changed later in the outlook settings.

Your Name: Enter your First and Last name, or just a nickname for the account. Note, when you enter this information into Outlook Settings, you are setting up the default signature, and what the email account will display as in your main Outlook homepage.

Email Address: Enter the entire email address (login@host.com)

User Name: Just put your email address here, same as the line above

Password: the password you signed up for the email with, it must be the same as Outlook has to access your emails from the server.

Incoming Mail Server: pop3.host.com, or imap.host.com is the typical URL, but you can check with your email provider if this doesn’t work.

Outgoing Main Server: smtp.host.com is again the typical URL, but check with your host if it differs.

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Step 5 (optional):

Some email providers need additional information to be entered into the Outlook Settings. You can determine this by pressing the “test account settings” option in the previous Outlook Settings window. If you get an error, and the information is all correct, you will need to do this step.

Simply press “my server requires SSL authentication”, and use the same settings for sending / recieving email.

You are now finished calibrating the Outlook Settings to send / receive email!

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Microsoft