There is no doubt that POP3 server is a good option for downloading emails from your email account in Outlook. However, when you use a POP3 based email account in Outlook, you are restricted to using it only on a single PC. You cannot access your email account from a different email client in an alternative computer, say from your Mac powered Laptop at home or Windows powered desktop in the office. So, what is the alternative option to access a single email account from multiple email clients from multiple PCs? Undoubtedly, it is IMAP. Outlook email setup in IMAP is rather simple and less complicated.
IMAP allows you to sync your email account with a wide range of email client applications in multiple computers. With IMAP, it is quite possible to access your email account from the office in Outlook or from your home in Thunderbird. Continue reading this article to find out how it works.
Access IMAP server through Gmail
Although it quite possible to access IMAP server from most of the webmail accounts, Gmail allows you to access the server more easily. Therefore, it is recommended to use Gmail if you have to access your email account from different PCs, email clients or operating systems.
First, sign up for a Gmail account and make sure that IMAP option is enabled in your account. Thereafter, you need to perform Outlook email setup. After setting up your Gmail account in Outlook, you can download emails from the account directly to Outlook and read them even when there is no active internet connection.
Now, if you have to access your Gmail account from a different email account, say Thunderbird, you have to set up your IMAP enabled Gmail account in Thunderbird as well. Remember, if you haven’t enabled IMAP in your Gmail settings, you won’t be able to set up your Gmail account in a different PC or different email client application. In fact, this is the major difference between POP3 and IMAP. If you don’t have any plan to use your Gmail account in more than one email client application or PC, it is not necessary that you access IMAP server. You can do it from POP3.
From the above article, you should have understood the difference between POP3 and IMAP. IMAP has multiple advantages over POP3. Ultimately, it is up to you to decide how to proceed with your Outlook email setup by choosing between IMAP server and POP3 server.